INSTRUCTIONS

Here you can find a guide to understand how to inform before, during and after the event properly.
You will find examples of the emails that the registration system automatically sends to all users registered in the databases. You have to consider that this is the necessary information you have to deliver to have a successful event.
New emails can be added according to the needs of each organising committee.

Click and Download the MILSET Mailing Plan

Mailing Materials | For MILSET Regional & World Members

Mailing name	User(s) that receive	Requirements	Example
Welcome to Expo-Sciences International	Oganisation users | MILSET DB	One flyer .JPG format | Size: 550px X auto height.	View an Example
About MILSET Registration System	Oganisation users | MILSET DB	N/A	View an Example
Access Data for MILSET Registration System	Oganisation users | MILSET DB	N/A	View an Example

Mailing Materials | For all registered users

INFORMATION

These emails are sent to the active users of the databases in the registration system. They are programmed and dispatched from a private MILSET account. All these emails are scheduled once the host organising committee sends an official request to the MILSET headquarters.

Mailing name	User(s) that receive	Requirements	Example Letter	Example
Welcome to Expo-Sciences International	All	One flyer .JPG format | Size: 550px X auto height.	*	View an Example
Invitation Letter	All	Letterhead .JPG format | Size: Letter or A4 Text Letter	Download Example	View an Example
VISA Letter	All	Letterhead .JPG format | Size: Letter or A4 Text Letter	Download Example	View an Example

Mailing Materials | For specific users

INFORMATION

These emails are sent to the active users of the databases in the registration system. They are programmed and dispatched from a private MILSET account.

All these emails are scheduled once the host organising committee sends an official request to the MILSET headquarters.

Mailing name	User(s) that receive	Requirements	Example
Important Information about Expo-Sciences International registration process	Oganisation users | MILSET DB Head of Delegation	One Image or GIF: Size: 550px X auto height.	View an Example
Deadline Dates and Expo-Sciences International Calendar	Oganisation users | MILSET DB Head of Delegation	One flyer .JPG format | Size: 550px X auto height.	View an Example
VISA Information	Oganisation users | MILSET DB Head of Delegation	One flyer .JPG format | Size: 550px X auto height.	View an Example
User Manual | MILSET Registration System	Oganisation users | MILSET DB Head of Delegation	N/A	View an Example
Notification Deadlines	Oganisation users | MILSET DB Head of Delegation	One flyer .JPG format | Size: 550px X auto height.	View an Example
Stands Info	Participant, Supervisor and Visitor	Images in .JPG format | Size: 550px X auto height.	View an Example
YCC 2019 Invitation	Participant, Supervisor and Visitor	One Image or GIF: Size: 550px X auto height.	View an Example
Participant Guide	Participant, Supervisor and Visitor Head of Delegation and MILSET Authority	Image .JPG format | Size: 550px X auto height.	View an Example
ESI Tours	Participant, Supervisor and Visitor Head of Delegation, MILSET Authority and MILSET Team	One Image or GIF: Size: 550px X auto height. Logo in .PNG format | Size: 171 x 137 px. Images from tours place in .JPG format | 600 x 400 px.	View an Example
Health Insurance	Participant, Supervisor and Visitor Head of Delegation, MILSET Authority and MILSET Team	N/A	View an Example
Booths assignation	Participant, Supervisor and Visitor	Image .JPG format | Size: 550px X auto height. Floor plan in .PDF format	View an Example
ESI 2019 -> SOS Transfers	Participant, Supervisor and Visitor	WhatsApp Group URL or Link	View an Example
Local Transportation	Image .JPG format | Size: 550px X auto height. Floor plan in .PDF format	Participant, Supervisor and Visitor	View an Example
WhatsApp - Group	Participant, Supervisor and Visitor	WhatsApp Group URL or Link	View an Example
Room List	Head of Delegation	N/A	View an Example
General | Stands Info	Head of Delegation	N/A	View an Example
Cultural Event	Head of Delegation	One Image or GIF: Size: 550px X auto height.	View an Example

INSTRUCTIONS

In this section, you will find the general social media plan and some examples that should be helpful to promote MILSET Expo-Sciences. Remember that this is a basic plan; you can enrich it to get more attention from the public.

The primary recommendation is that in all the social media campaign you have to:

- Follow the MILSET identity manual
- Add the corresponding MILSET Logo
- Add MILSET Expo-Sciences website (ex. www.esi2019.milset.org)

Click and Download the Social Media Plan

Some examples for posts in Social Media

Click and Download the MILSET Identity Manual

Click and Download the MILSET Logo design materials